Government Management Plan
The Management Plan describes the Government's Most Efficient Organization (MEO)
and is the basis for the Government's “In-House Cost Estimate”(IHCE): the government’s
estimate of its cost to perform the functions described in the PWS. The Management
Plan should identify the organizational structures, staffing and operating procedures,
equipment, and transition and inspection plans necessary to ensure that the government
can perform the activity in an efficient and cost effective manner. The Management
Plan includes four documents, the MEO, IHCE, Technical Performance Plan (TPP), and
the Transition Plan (TP).
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In-House Cost Estimate- (IHCE)
What does the Government Management Plan include?
The Government Management Plan includes the following:
- The Most Efficient Organization (MEO), which reflects the Government's most efficient
organization that meets the requirements of the Performance Work Statement (PWS)
and identifies the organizational structures, staffing and operating procedures
upon which the Government's offer is based.
- The In-House Cost Estimate (IHCE), which provides a description of all costs associated
with the performance of the MEO and any assets that are not provided to the contract/ISSA
but that will be used by the MEO.
- The Transition Plan (TP), which outlines how the Government will transition from
the current organization to MEO or contractor/ISSA performance.
- The Technical Performance Plan (TPP) (when the Cost Technical Trade-off source selection
process is used), which provides a technical description of how the MEO will perform
the work and which is prepared in accordance with Section L of the solicitation.
- A summary, reflecting an overall comparison of the current organization with the
Most Efficient Organization (MEO) and a review of special initiatives or assumptions
related to the MEO.
What is an in-house offer?
OMB's Revised Supplemental Handbook to OMB Circular A-76 uses the term ‘in-house
offer’ to represent a parallel between what the Government's offer and Contract/ISSA
offers. Note that the"in-house offer" is not strictly an"offer" as theat term
is defined in the FAR. The term"in-house offer" is used to represent the Government
Management Plan required by the Revised Supplemental Handbook. The Government Management
Plan includes the Government's MEO (and the required summaries), the in-house Quality
Assurance Surveillance Plan (QASP), a Transition Plan, and an In-House Cost Estimate
(IHCE). When the Cost/Technical Trade-off source selection process is used, the
Government Management Plan also includes a Technical Performance Plan (TPP).
Can military be included in the MEO?
Yes. The most obvious reasons for including military in the MEO are where a wartime
requirement still will exist (for MEO or for the contractor or where civilian hiring
would be very difficult to accomplish or hard to predict.
How long may military personnel who are to be replaced by civilians remain in their
positions?
After the Congressional notification, military authorizations are programmed"off
the books" and civilian authorizations are programmed in to replace the military
authorizations. Budget lead-time necessary to transfer military personnel dollars
to O&M is 18-24 months. This change also triggers assignment actions. Military
Personnel will begin to move the assigned military. The Installation Commander must
work with Military Personnel to ensure that appropriate military people stay through
the transition. There is no restriction on the percentage of assigned military that
must be reassigned by the start date. The Transition Plan must state the numbers
of and purpose for the military personnel.
What is the connection between the Performance Work Statement and the Government
Management Plan?
Every member of the MEO team must be very familiar with the PWS. Required services
identified in the PWS must eventually track with the functions and positions outlined
in the Government Management Plan. Workload, performance standards, acceptable performance
levels and so forth, used in the Government Management Plan, must be identical to
the data contained in Section C-5 of the PWS, which lists the specific tasks that
must be performed and the applicable performance standards.
What is the purpose of the Transition Plan (TP)?
The purpose of the Transition Plan is to ensure a positive, orderly transfer of
mission responsibility from the Government to the MEO or Contractor/ISSA with no
loss of critical mission support and to minimize any confusion, disruption or other
adverse impacts. The transition period, which comes after the final cost comparison
decision, starts at the time directed by Source Selection Authority or identified
in the RFP.
What is the Technical Performance Plan?
The Technical Performance Plan (TPP) explains how the Government will perform the
PWS if the cost comparison decision results in selection of the MEO. Generally,
Section L of the Request for Proposal (RFP) explains what is required in the TPP
and Section M of the RFP explains how the TPP and contractor's proposal will be
evaluated. It is important to understand the RFP and to prepare the TPP in accordance
with it. An additional reference is recommended organization in the Government Management
Plan, which is the basis for the Government's TPP.
Resources:
Policy
Guides and Recommended Readings